Contracts Manager

Description:

As a Contracts Manager, you will be responsible for overseeing all aspects of contract management for the Ontario Line – Elevated Guideway and Stations project (the “Project”). EGS is being delivered by Trillium Guideway Partners (a partnership between Acciona Infrastructure Canada Inc. and Amico Major Projects Inc.) (“TGP”) via a progressive design build contract model (the “DMCA”) (similar to Integrated Project Delivery (IPD), alliancing, or other collaborative frameworks). You will play a key role in ensuring the effective management, negotiation, and execution of contracts, fostering strong working relationships with stakeholders, and promoting a collaborative working environment.

Contract Development & Negotiation

Review and negotiate agreements with all stakeholders.
Lead negotiations with vendors, subcontractors, and suppliers to achieve favorable terms and conditions, ensuring alignment with project objectives and budgetary constraints.
Collaborate closely with legal, project stakeholders, and external consultants to ensure contracts are suitable for the works being carried out and meet the requirements of the client and the DMCA.
Oversee the selection, qualification, and performance evaluation of vendors, subcontractors, and suppliers, fostering productive relationships and resolving disputes, if any.

Contract Administration

Oversee the administration of the DMCA and subcontracts throughout the project lifecycle, ensuring that contractual obligations are met by all parties.
Monitor performance and compliance with the DMCA and subcontracts, including, submittal requirements, responses and actions related to non-conformance reports (if any), and correspondence timelines, pursuant to the DMCA.
Manage change orders and modifications to contracts, assessing impacts on cost, schedule and scope and resolving conflicts as they may arise.

Risk Management

Identify, assess, and mitigate potential risks associated with the DMCA and subcontracts, including legal, financial, and project delivery risks.
Review and provide input to the QRA risk modeling software.
Ensure all insurance requirements for the joint venture partners, subcontractors and any other third parties are met.
Ensure that all risk allocation and management processes are incorporated into subcontracts, where applicable, to mitigate TGP and client risk.

Reporting And Documentation

Ensure all reporting requirements within the DMCA are met and provide support and input where necessary.
Prepare regular reports and updates on contract status, key performance indicators, and emerging issues for project stakeholders, including, senior management and client.
Ensure all project change registers, correspondence logs, instruction logs and any other registers are completed and kept up to date.
Provide weekly team progress reports and executive committee reports.
Establish and maintain a centralized repository for all contract-related documents, ensuring accuracy, accessibility, and confidentiality.

Compliance And Best Practice

Ensure compliance with relevant Ontario legislation, regulation, permits and insurance, and adhere to industry standards and best practices in contract management and project delivery
Stay updated on the latest trends, laws, and regulations related to collaboration-based contract models in the construction and civil infrastructure areas.
Identify opportunities for process improvement and optimization in contract management practices, implementing best practices and lessons learned.

Collaboration & Stakeholder Management

Facilitate a collaborative, team-oriented environment among the Project’s stakeholders, including contractors, subcontractors, consultants, and Project owners.
Promote open communication and conflict resolution methods to ensure effective collaboration and project progress.
Foster a “best for project” culture within the team.

Team Leadership & Development

Manage and mentor a team of contract administrators, project coordinators, and other relevant staff, ensuring they are effectively performing their work in line with the project’s and TGP’s objectives and expectations.
Foster a collaborative, high-performance work environment by promoting open communication, accountability, and continuous professional development.
Conduct regular performance evaluations, providing constructive feedback and identifying opportunities for career growth for team members.

Required Skills And Competencies

WORK CONDITIONS 

The position is “in-office”, based in Don Mills, 5 days a week.

Education

Bachelor’s degree in construction management, civil engineering, law, business administration, or a related field. A professional designation such as PMP, FRICS, or a law degree is an asset.

Skills

7+ years post qualification experience in contract management within large-scale infrastructure or construction projects, with a strong focus on collaboration-based contract models such as IPD or alliancing.
Proven experience in drafting, negotiating, and administering collaboration contracts in Ontario or other Canadian jurisdictions.
5+ years of experience leading and managing a team, with a demonstrated ability to develop team members and build a cohesive, high-functioning group.
Strong understanding of construction law, risk management, procurement processes, and industry-specific regulations in Ontario.
Excellent communication, negotiation, and interpersonal skills with the ability to build strong working relationships with internal and external stakeholders.
Proven leadership capabilities, with a focus on team management, mentorship, and fostering collaboration.
Detail-oriented, with strong organizational skills and the ability to manage multiple contracts and tasks simultaneously.
Knowledge of project management principles and the ability to work in a collaborative, team-based environment.
Proficient in Microsoft Office.