Description:
We are seeking an Office Administrative Assistant to be a part of a new plant start-up based in Port Colborne, Ontario. This position will be responsible for providing general office administration – data entry, document support, catering, call management, event planning and other duties as assigned. This position is a new role.
Reporting Relationships This position is directly reported to the Administration Manager.
Asahi Kasei Values
- Sincerity – Being sincere with everyone.
- Challenge – Boldly taking challenges, continuously seeking change.
- Creativity – Creating new value through unity and synergy.
Essential Duties And Responsibilities
- General office administration – data entry, document support, catering, call management, event planning and other duties as assigned.
- Manage office systems, ordering supplies, and mailing functions such as order pickup and delivery arrangements to maintain an efficient and professional working environment.
- Coordinate leadership meetings, company town halls, board meetings, and internal gatherings both in-office and off-site.
- Support planning and logistics related to company initiatives, partnerships, and strategic projects.
- Assist with preparing internal updates, presentations, and company communications.
- Assist with Visitor Management – visitor relations and scheduling, hotel and car reservations, identification and parking management and set up of meeting environment.
- Serve as a professional point of contact for clients, partners, and industry stakeholders.
- Coordinate meetings and communications with key external contacts.
- Assist in preparing presentations when required.
- Organize and maintain executive records, documents, and files.
- Maintain strict confidentiality regarding company strategy, financial information, and personnel matters.
Key Skills and Abilities:
- Strong written and verbal communication skills with ability to communicate effectively to diverse audiences across all levels of the organization is required.
- Must be organized and detail oriented.
- Must be open-minded, able to adapt and accustomed to working across cultures.
- Must be self-motivated.
- Must be someone who enjoys a challenge.
- Must be able to maintain confidential information.
- Must be able to work on a high performing team creating an environment where open and honest communication is the norm.
Qualifications Education Background:
- Completion of Secondary education program.
- Completion of Post Secondary education program is preferred.
Knowledge & Experience:
- 3+ years’ experience in a corporate office setting. Experience with a start-up an asset.
- Valid Driver’s License