Description:
We are seeking a detail-oriented and experienced Payroll Administrator to support full-cycle payroll operations. This role is responsible for the accurate and timely processing of bi-weekly hourly payroll, including unionized employees, while ensuring full compliance with all applicable federal and provincial regulations. The Payroll Administrator provides high-quality service and support to internal stakeholders while maintaining strict confidentiality and payroll controls.
Key Responsibilities
- Efficiently and accurately complete all payroll activities within established timelines
- Utilize the Division’s Enterprise Resource Planning (ERP) systems to monitor employee schedules and proactively collaborate with internal teams to correct and record payroll-related activities
- Review work schedules, including averaging arrangements, to determine employee eligibility for overtime and update pay accordingly when overtime is billable to clients
- Verify and enter additional pay items such as per diems, vehicle allowances, mileage, accommodation, cell phones, and other applicable allowances
- Generate routine and ad hoc payroll reports to proactively identify issues and work with stakeholders to resolve discrepancies and update timecard information
- Prepare and manage Records of Employment (ROEs) and other government-mandated filings
- Maintain accurate, confidential employee and payroll records
- Ensure strong internal controls, documentation, and audit trails for all payroll processes in compliance with internal policies and external legislation
- Support year-end payroll processing, reconciliations, and reporting requirements
- Provide superior customer service and guidance to internal stakeholders regarding payroll inquiries, processes, and best practices
- Perform additional duties as required
Qualifications & Requirements
- Education in Accounting, Finance, Business Administration, or a related field (preferred)
- PCP (Payroll Compliance Practitioner) certification or actively pursuing PCP (preferred)
- 3–5+ years of payroll experience, ideally within a similar or unionized environment
- Strong knowledge of payroll legislation and compliance requirements
- High attention to detail and strong organizational skills
- Excellent communication and customer service abilities
- Ability to manage multiple priorities and meet strict deadlines