Museum Project Admin Assistant

Description:

• Manage information flow on multiple design projects including collections data and general design related administrative tasks
• Provide administrative support to two Principals: managing calendars; arranging meetings, appointments, conferences, and events
• Preparation of letters, contracts, reports, correspondence, meeting minutes, presentations, schedules, and fee charts
• Coordinate domestic and international travel arrangements and itineraries and offsite meetings including itineraries, flight reservations, car rentals and hotel accommodation
• Work closely with the Business Development and Marketing Department in the preparation and organization of initiatives that focus on maintaining company growth (i.e. proposal writing, editing, assembly, shipping and tracking, organization of presentations, consultant liaison, project follow‐up, organization, etc.)
• Maintain confidential records, current files, and company forms for office use
• Act as the liaison between senior Principals and all staff members
• Performs duties as assigned to support divisional/departmental functions

Qualifications

• Minimum two to three years related experience in an administrative role
• Degree/diploma in a related field. Museum studies an asset
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Extremely organized
• Strong analytic skills to summarize reports, review and prepare documents
• Proven ability to work independently and as part of a team
• Capacity to effectively prioritize work flow
• Ability to multi‐task and meet multiple and/or unexpected deadlines in a demanding environment
• Excellent communication skills both oral and written
• Professional manner and positive attitude