Description:
As an Executive Assistant, you will play an important role in supporting our operations while working in a collaborative, fast-paced environment.
Your days will include:
- Managing executive email; managing critical and conflicting meeting schedules, rescheduling appointments, and providing daily briefings.
- Managing complex executive and departmental travel arrangements, including flights, accommodations, visa entry requirements, and preparation of itineraries.
- Attending key meetings to record meeting minutes, track timely completion of action items.
- Acting as a liaison for internal and external contacts, including vendors, colleagues, and clients.
- Conducting research and developing various reports based on the needs of the executives.
- Updating Standard Operating Procedures (SOP) documents.
- Administrative support in Project management and KPI reporting by tracking deadlines and deliverables.
- Drafting and proofreading correspondence, official letters, agendas, reports, slide presentations, and other documents.
- Processing and tracking Visa and Health Spending Reconciliations in compliance with the company policy.
- Organizing and supporting Executive Management Team events and leadership sessions
- including venue selection, travel arrangements, catering, and materials preparation.
To succeed in this role, you must possess:
- 3-5 years’ experience in an Executive Office environment demonstrating strong administrative support and operational efficiency.
- Advanced proficiency in the Microsoft Office Suite including intermediate expertise in MS Excel for data analysis and reporting.
- Exceptional organizational and prioritization abilities, with a keen attention to detail in dynamic, fast-paced environments.
- Strong interpersonal skills and effective working relationships with the ability to listen objectively as well as communicate with personnel at all levels.
- Capable of thriving in high-pressure situations efficiently managing diverse tasks and sensitive matters with discretion, professionalism, and sound judgment.
- Ability to work independently and take initiative.