Administrative Assistant

Description:

• Oversee day-to-day operations including calendar management, travel arrangements, ordering office supplies, and answering telephone, in-person, and electronic inquiries or directing clients to appropriate individuals in the Ministry of Employment and Skills Training.
• Coordinate internal and external meeting logistics, including facility logistics, preparation and printing of meeting materials and agenda, facilitating telephone or online conference calls, taking minutes, and creating action items for follow up to ensure completion.
• Prepare, organize, and coordinate a variety of sensitive and confidential correspondence, memos, presentations, spreadsheets, and reports from internal and external sources.
• Maintain electronic client filing system.
• Process mail outs for various project work.
• Perform a variety of administrative duties including filing, scanning, sorting, and maintaining records in a confidential manner.
• Actively participate as a critical member of the STEPS team to create solutions that advance the successful, efficient, and effective delivery of MNBC’s STEPS initiatives.