Description:
As a Senior Administrative Assistant your responsibilities will include:
- Work directly with Practitioners to help manage their dynamic growing practices.
- Schedule, liaise, and communicate with others, including clients, to proactively prepare information in advance of meetings and deadlines.
- Receive, distribute, redirect, and respond to mail, email, telephone calls, reports, and other material. Ensure appropriate follow up action is taken where required in order to meet deadlines.
- Prepare letters and reports using Firm templates in compliance with Firm standards, including proofreading, reviewing, and verifying quality and content before finalizing any client deliverables.
- Assemble and file year-end and tax packages for clients, including facilitating electronic or in-person signatures and utilizing a variety of filing methods, including e-filing, uploading through portals, and courier.
- Enter and maintain client data using Microsoft Dynamics 365 software, create jobs in D365, roll forward jobs/files, and archive as appropriate for the engagement.
- Manage the billing process for your Practitioners, including drafting and sending invoices to clients.
- Prepare and track expense claim submissions.
- Occasional reception coverage.
- Participate in the development of internal systems and processes and in projects with others within the NSBU.
- Coordinate internal and external meetings, room bookings, video conferences, and in-office event.
- Work on various data quality projects as need dictates.
- Additional responsibilities, as assigned.