Secretary/receptionist

Description:

Responsibilities

• Greet and welcome visitors when they arrive at the building
• Responsible for all aspects of secretarial duties that includes typing, answering the phone, faxing and maintaining files, ensuring all reception equipment is running and functional, etc.
• Answer, direct and record telephone messages answer general inquires
• Coordinate meetings and conference call
• Arranges travel and accommodations
• Pick up, delivery and distribution of mail
• Responsible for ensuring and maintaining office supplies
• Post notices, job advertisements, etc. on bulletin board and kept updated
• Update staff attendance log daily
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Maintain key log for distribution and receiving of keys for building and offices
• Training and in-servicing as required
• Other related duties as required

Qualifications

• Diploma in office administration with a minimum of 3 years experience in office administration and/or equivalent combination of education and experience.

• Strong interpersonal, oral and written communications skills

• Strong organizational, time management and resolution skills

• Ability to perform duties under minimal supervision

• Proficient computer skills including: Outlook, Microsoft Word & Excel

• Knowledge of the Labrador Inuit culture and northern communities