Secretary

Description:

• Receives calls from all sources including patients; refers calls to other parties or provides information as appropriate Determines urgency of incoming calls and takes appropriate action.
• Relays information to and from clinical staff and outside facilities.
• Obtains reports by contacting appropriate departments or outside sources.
• Coordinates appointments and tests for patients in collaboration with the clinical team.
• Accesses patient information system to retrieve patient data, as appropriate.
• Greets visitors and handles enquiries.
• Arranges meetings/conferences and associated logistics. Acts as a recording secretary by preparing agenda; drafting, typing and distributing minutes. Prepares materials as required.
• Opens, screens, prioritizes and distributes mail. Maintains information and correspondence.
• Formats and edits documents for correspondence. Drafts routine items for signature as required.
• Assists with collecting, collating, formatting and preparing reports as required.
• Assists clinicians in preparation of research documents and grant applications as required by collating information and updating documents.
• Assists with clinician scheduling, timekeeping and collaborating with the clinical team for coverage as needed.
• Performs other related duties as assigned