Description:
The Recruitment Specialist leads full-cycle recruitment and partners with hiring managers to deliver a consistent, timely, and equitable hiring experience.
Reporting to the Manager, HR and Labour Relations, this role manages end-to-end recruiting activities – from requisition intake to job posting through pre-screening, interviewing support, and onboarding – while ensuring alignment with organizational needs and collective agreement requirements.
The Recruitment Specialist also develops practical tools, templates and offers guidance on the recruitment and selection processes that strengthens selection practices, building hiring capability and improving process efficiency.
Working collaboratively within the HR team, this role contributes to continuous improvement initiatives that enhance organizational culture and elevates both candidate and employee experience.
Key Responsibilities
Recruitment and Selection
- Partner with clinical and non-clinical hiring managers to understand organizational hiring needs. Aligns recruitment strategies with the organization’s goals and workforce requirements.
- Coordinate the staffing requisition process, posting positions using the UKG Recruiting and Applicant Tracking System and other third-party websites.
- Support recruitment marketing efforts through social medica, including content creation, posting, candidate engagement, ad boosting, and campaign development.
- Review candidate applications, support shortlisting and pre-screening of internal/external candidates, as required.
- Coordinate and schedule interviews with hiring managers and candidates. Participate as part of the interview panel as required.
- Conduct reference checks and background screening for external candidates.
- Work with the HR Coordinator on employment offers and coordinate new hire onboarding documentation processes. Collect new hire documentation ensuring all relevant information is saved to the employee file.
- Conduct bi-weekly new hire orientation sessions.
Process and Systems Development
- Create recruitment tools and templates ensuring all processes are collective agreement compliant.
- Develop recruitment process guides, process maps, and job aids for hiring managers.
- Develop competency and values-based interview question banks.
- Support hiring managers in creating position specific screening and interview guides, including structured and defensible scoring rubrics.
- Maintain documentation on recruitment and selection decisions.
- Work collaboratively with the HR Coordinator on recruitment and sourcing metrics.
Education and Training
- Create and deliver training programs for hiring managers related to recruitment and selection processes and interview best practices.
- Participate in new leader orientation providing structured orientation on Mosaic recruitment practices.
- Develop educational materials and articles for staff on internal hiring and interviewing processes.
- Works collaboratively within the HR team supporting other related projects and initiatives as assigned.
Qualifications & Requirements
Education
Required Education:
- Bachelor’s degree in human resources, business administration or other relevant fields.
- An equivalent combination of education and relevant experience may be considered.
Certifications:
- Chartered Professional in Human Resources (CPHR) and/or Registered Professional Recruiter (RPR) designations are preferred.
Experience
Required Experience:
- Three (3) years of progressive experience supporting hiring managers full cycle recruitment and selection activities within a unionized working environment.