Receptionist

Description:

Key Responsibilities:

• Ensure boardrooms, kitchens and common areas are clean and presentable
• Answer and screen all incoming calls and direct appropriately
• Greet guest and offer them refreshments, notify appropriate staff of their arrival
• Arranging and tracking local and international couriers
• Manage pick up, distribution and drop off of Canada Post mail
• Maintenance of coffee machines
• Send out staff birthday emails and update birthday list
• Document and appropriately direct incoming cheques
• Log service calls with landlord for any required office maintenance (i.e., light bulbs, heating/cooling, etc)
• Manage access cards (access card form submission, update data base)
• Audit and order office supplies, snack supplies, drinks and company branded stationary

• Create maildrop routes upon request using Canada Post software • Order installation and removal of marketing signage

• Process company invoices. Request addition of new vendors and banking information updates with offsite finance team

• Print labels for outgoing correspondence • Assist with planning and execution of staff functions

• Ad hoc projects as required

Background and Experience

• High school diploma or GED
• 0-3+ years of experience
• Front desk and/or office experience Competencies
• Strong written and oral skills
• Dependable and consistent
• Team Player with a positive attitude
• Basic computer skills, strong Microsoft Office Suite skills
• Ability to plan, organize and manage processes
• Knowledge of office administrative duties
• Ability to follow instructions and procedure