Description:
Responsible for providing a high-level of support to the Project Executive team primarily focused on a SAP transformation at Give & Go. The role will involve a broad range of administrative and project support for the team, while managing executive communication, scheduling, meetings, and events.
Key Responsibilities
- Maintain executive’s appointment schedules by planning and organizing meetings, conferences, teleconferences, and travel, while preparing and coordinate meeting facilities and arranging required equipment.
- Efficiently manage and promptly respond to all incoming inquiries/requests for information independently or re-direct to the appropriate person/area while consistently exercise discretion in handling correspondence, information, and all matters of confidentiality o Liaise with and maintain good relationships with clients and/or their EA’s
- Prepare all required supporting documentation (reports, presentations, invoices, communications, tablets, charts, files) upon request. Develop a thorough understanding of department policies and procedures and ensure that they are applied to day-to-day and project related activities.
- Manage the Administrative Assistant role, including position back up as needed, and providing coaching and performance management support.
The Recipe For Success
- Bachelor’s Degree
- Well defined experience in supporting Information Technology, or a related field.
- 5+ years of support experience, preferably supporting an executive in a technology-driven environment.
- Strong organizational, problem-solving, and communication skills.
- Proficient (expert level) in Microsoft 365, experience with SAP tools (preferred), and project management platforms (e.g. Jira and MS Project).
- Ability to manage competing priorities with professionalism and discretion.
- Understanding of enterprise technology programs and project management practices.
- Exposure to agile or hybrid transformation programs.
- Ability to work independently and demonstrate a high level of initiative.
- Comfortable working with cross-functional and global teams.