Office Services Clerk

Description:

As an Office Services Clerk your responsibilities will include:
 

Meeting rooms

• Setting and rearranging furniture
• Assist with ordering and monitoring catering (food) requirements
• Assist with coordinating meeting room bookings through outlook
• May require coming in early and setup or stay late (flexibility required)
• Ensure meeting rooms are kept clean and organized throughout the day

Shared Facility areas

• Ensure staff lounge, kitchen (dishwashers) and serveries and copy areas are clean and organized throughout the day
• Stocking of all supplies and ordering of supplies

Ordering/managing supplies

• Assisting with ordering access cards and tracking of such
• Ordering of office and servery supplies, including business cards
• Coding of invoices and follow-up of receipt and delivery of product(s)

Other duties as assigned

• Help manage couriers and mail distribution between floors – during absences or during busy times
• Provide reception backup for breaks and absences
• Help set up and take down of meeting rooms; furniture and equipment for special functions/socials as needed
• Deliver faxes/packages received in the client centre area to internal staff
• Assisting with the entry, ordering of offsite storage boxes
• Ad hoc tasks