Description:
The Contract Advisor is a newly established role at Elections Ontario, created to design, build, and implement EO’s contract management framework and practices.
This position is responsible for establishing end‑to‑end contract lifecycle management processes, tools, templates, and governance to support EO’s evolving procurement and operational needs.
The role provides specialized expertise in contract development, negotiation, administration, performance monitoring, and continuous improvement. Working closely with business units across the organization, the Contract Advisor will create standardized, compliant, and scalable contract management practices that support value for money, risk management, and operational effectiveness across the organization.
What you can expect in this role
- Lead the end-to-end contract life cycle, including drafting, execution, amendment, renewal, closeout, and record keeping.
- Advises business units on procurement and contract strategies.
- Develops and maintains contract management frameworks, standards, and governance practices.
- Supports implementation and governance of ERP and contract management systems.
- Develops and maintains standardized contract templates, schedules, clauses and playbooks, and monitors obligations, key dates, performance, payments, changes, and risks.
- Leads contract administration activities for complex and high‑value agreements from award through completion.
- Drafts, reviews, and manages contracts, statements of work, amendments, and extensions in collaboration with Legal and Procurement.
- Ensure contracts are implemented consistently and transitioned effectively from sourcing to operational management.
- Establishes and maintains supplier performance management including KPIs, SLAs, scorecards, review cycles, and issue‑resolution processes.
- Identifies and mitigates legal, financial, operational, and compliance risks in contracts, and advises business units and management on obligations, change management, dispute resolution, and compliance.
- Supports audit‑readiness by ensuring all related documentation are complete, defensible, and consistently managed.
- Supports RFx and sourcing activities by developing contract schedules, evaluation components related to contract terms, and post‑award transition requirements.
- Provides contract management expertise throughout the source‑to‑contract lifecycle, ensuring alignment between procurement strategy and contract execution.
What you need to qualify
- Minimum three years’ relevant experience in procurement and public sector experience is considered an asset.
- Demonstrated knowledge of contract law, contract management principles, compliance standards, and industry best practices.
- Strong understanding of procurement legislation, directives, and governance relevant to contract management.
- Strong analytical, drafting, and negotiation skills, with the ability to translate complex requirements into clear, enforceable contract language.
- Ability to design and implement new processes, tools, and frameworks in an organization‑wide context.
- Experience with ERP, procurement, or contract management systems.
- Experience developing procurement and contract strategies for complex procurements and agreements.
- Strong written and verbal communication.
- Excellent interpersonal skills to build relationships and work effectively with diverse internal and external stakeholders.
- Highly organized, keen attention to details, ability to set priorities and manage multiple priorities, including during periods of operational or electoral peak activity.
- Demonstrated ability to work independently and take initiative.
- Proficiency with Microsoft Office, Power BI dashboards, D365 is considered an asset.
- Must be legally entitled to work in Canada.