Administrative Assistant

Description:

📢 WE'RE HIRING | Administrative Assistant II | Toronto, ON

We're looking for an experienced, highly organized Administrative Assistant II to fill an immediate backfill role with a leading financial institution.

If you have strong Executive Assistant experience and enjoy supporting senior leadership, this could be a great opportunity!

📌 Position Details:
Position: Administrative Assistant II
Location: Toronto, ON – 66 Wellington Street West
Pay Rate: $26–$28/hr
Contract: 8 Months (Potential Extension/Conversion)
Work Model: Hybrid – 4 Days Onsite
Schedule: Monday–Friday, 8:00 AM–4:30 PM or 9:00 AM–5:00 PM
Start Date: ASAP
Position Type: Backfill

Key Responsibilities:
Provide dedicated administrative support to two Vice Presidents.
Manage executive calendars and coordinate meetings.
Organize leadership meetings, town halls, and team events.
Prepare reports, presentations, and business documents.
Coordinate with Executive Assistants and internal stakeholders.
Manage multiple priorities while maintaining accuracy and confidentiality.

Must-Have Qualifications:
✅ 2–4 years of Executive Assistant experience.
✅ Strong calendar management and meeting coordination skills.
✅ Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, and Teams.
✅ Excellent verbal and written communication skills.
✅ Strong organizational and multitasking abilities.