Admin Assistant

Description:

VPI Working Solutions, a leader in employment services since 1988, operates within the vibrant industry of workforce optimization and vocational support across Southern Ontario, Canada. Renowned for its comprehensive employment programs and a track record of success including expansive growth and tailored career support services, the company seeks a dedicated Admin Assistant. This role is pivotal in supporting our administrative operations, offering a gateway to career advancement within the organization. The opportunity to join our dedicated team as an Admin Assistant is not just about fulfilling administrative duties; it's about growing with a company that values your progression and contribution.

Responsibilities
 

• Provide administrative support to various departments.
• Manage office supplies stock and place orders as necessary.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g., letters, emails, and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.
   

Qualifications
 

• Proven experience as an admin assistant or similar administrative role.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.