Trilingual Executive Assistant

Description:

Famililab Canada Inc., a pioneering digital healthcare company, is seeking a Trilingual Executive Assistant & HR Administrator to support its CEO and handle key administrative and HR operations. This full-time, on-site role based in Montreal, Quebec offers a rare opportunity to work in an innovative, international environment focused on patient-centered care and advanced healthcare solutions.

Famililab specializes in telemedicine, clinical labs, telepharmacy, and lifestyle medicine, creating a modern and efficient value-based care model. The ideal candidate is fluent in English, French, and Mandarin Chinese, and is passionate about administration, communication, and multicultural engagement in the medical technology space.

Key Responsibilities:

1. Executive & Administrative Support:

• Provide real-time translation during internal and external meetings.

• Translate, edit, and format official documents in English, French, and Chinese.

• Draft and prepare trilingual correspondence, contracts, and policies.

• Manage executive schedules, organize meetings, and maintain email communication.

• Create detailed meeting minutes, presentations, and multilingual materials.

2. Human Resources Administration:

• Digitally archive employee records, contracts, and sensitive documentation.

• Support recruitment: job postings, interview coordination, and onboarding.

• Assist in creating handbooks, HR policies, and compliance workflows.

• Oversee daily HR functions including leave tracking, benefits, and employee relations.

• Act as the liaison between the company and government bodies (e.g., CNESST, Immigration).

• Support international employees with administrative tasks such as visa processing and social security matters.

Candidate Qualifications:

• Bachelor's degree or higher in translation, administration, human resources, or related fields.

• Minimum 2 years of relevant experience in HR or administration.

• Strong written and verbal communication skills in English, French, and Mandarin Chinese.

• Proficient with MS Office tools and Google Workspace.

• Skilled in managing confidential matters with high professionalism.

• Knowledge of Quebec labor laws, CNESST policies, and HR regulations is preferred.

What We Offer:

• A dynamic, mission-driven international healthcare environment.

• Flexibility with a hybrid work setup when needed.

• Career advancement opportunities in a rapidly growing organization.

• Support for continued education and vocational training.

• Competitive employee benefits and a multilingual, multicultural workplace.