Description:
Reporting to the Procurement Manager, the Senior Procurement Agent is responsible for ensuring procured materials and services meet business requirements, facilitating resolution of technical issues, and interfacing with Business Units with maximum productivity and effectiveness and acting as an escalation for issues encountered. The Senior Procurement Agent is a key team contact and has subject matter expertise. He or she is responsible for inputting into the day to day management of team work loads, prioritization, productivity, troubleshooting and issue resolution, expediting, as well as minor conflict resolution. In addition, the Senior Procurement Agent will collaborate with Procurement & Supply Management (P&SM) Leadership to look for efficiency gains and makes recommendations on process improvements. This role encompasses procurement activities as well as asset sales for all of the business units across all spend channels including electronic (e.g., SoW, Catalogue).
Main Responsibilities
- Support internal and external stakeholders with sales and purchasing process.
- Build inventory forecast and determine annual asset sales targets.
- Where required, track and ensure optimal use of railcars and/or locomotives to buyer destinations and communicate with transportation to ensure accurate billing.
- Support and sometimes manage multiple RFQs/RFPs by creating evaluation matrices, assessing proposals/recommendations and presenting award recommendations to internal stakeholders including Senior Leadership.
- Ensure goods and services are obtained cost effectively to meet requirements and in accordance with corporate compliance requirements, established procedures and policies
- Source, negotiate, and purchase non-category related goods and services required by the business units for anything with an annual spend of $1M or less
- Assess order progress against plan, identify alternatives to improve order progress, and expedite orders as necessary
- Complete purchasing activities by drafting and revising Purchase Orders (PO) as per Business Unit’s requirements, seek appropriate authorization, inform the supplier.
- Track and maintain Purchase Order (PO) life cycle from requisition to goods receipt;
- Identify supply risks and communicate them to the appropriate stakeholders. Create inventory allocation plan based on usage patterns by location and prioritize shipments accordingly;
- Maintain data integrity on all inputs by comparing items requested to master data, ensuring a suitable item is not already available through existing commercial arrangement (e.g. eCommerce) and by clarifying unclear items
- Collaborate with Category Managers and Category Analysts to support the development and execution of savings opportunities, efficiencies, process improvements and supplier performance management activities