Senior Executive Assistant

Description:

Ontario Teachers’ Pension Plan (OTPP) is seeking a highly skilled and proactive Senior Executive Assistant to support the Chief People Officer and the broader leadership team. This is a full-time 18-month contract role offering an exciting opportunity to work at the heart of a globally respected pension fund, providing high-level administrative, organizational, and operational support.

The ideal candidate will be a seasoned professional who excels at managing complex schedules, coordinating executive communications, and ensuring seamless execution of priorities in a dynamic and fast-paced environment. This role offers direct exposure to senior executives, high-level operations, and critical business initiatives.

Key Responsibilities:

• Provide direct administrative support to the Chief People Officer, ensuring she is well-informed of commitments and priorities.

• Manage complex and dynamic calendars, balancing organizational and divisional priorities.

• Handle urgent matters expeditiously while maintaining discretion, confidentiality, and professionalism.

• Coordinate and support board meetings, internal leadership meetings, and external stakeholder engagements.

• Prepare, edit, and finalize documents, reports, and presentations, often under tight deadlines.

• Organize domestic and international travel itineraries and related logistics.

• Oversee event and meeting planning, including budgeting, catering, and logistics.

• Support divisional budget processes and expense reporting.

• Serve as liaison between the Chief People Officer, board members, internal stakeholders, and external partners.

• Collaborate with other administrators to ensure consistency across the People & Culture division.

• Build strong relationships across the organization to facilitate effective communication and decision-making.

• Perform additional executive support duties as assigned.

Candidate Requirements:

• Minimum 10 years of executive-level administrative support experience.

• Strong proficiency in MS Office (Word, Excel, PowerPoint) and ability to adapt to new technologies.

• Demonstrated ability to manage projects and prioritize competing demands.

• High level of discretion, judgment, and confidentiality.

• Excellent communication, diplomacy, and interpersonal skills.

• Strong organizational and time management skills, with ability to multitask in a fast-paced environment.

• Experience managing executive calendars and anticipating business needs.

• Flexible, proactive, and willing to provide support outside normal business hours if required.

• Legal entitlement to work in Canada is required.

What OTPP Offers:

• Competitive compensation in a pay-for-performance environment.

• Incentive opportunities and defined benefit pension plan.

• Employer-paid benefits coverage (health, dental, vision, etc.).

• Professional development and growth opportunities.

• Hybrid work environment with flexible arrangements.

• Flexible Travel Program – option to work abroad for up to 1 month per year.

• Employee discount programs (Edvantage, Perkopolis).

• Inclusive, diverse, and equitable workplace culture supported by DEI initiatives and Employee Resource Groups (ERGs).