Description:
As a Senior Administrative Assistant, Legal Operations your responsibilities will include:
- Vendor management of outside legal counsel, experts and other suppliers including:
- Arranging for payment and review of accounts from outside legal counsel, experts and other suppliers
- Directly accessing ALTEC (Finance accounts payable system) to monitor progress and respond to enquiries about status of accounts payable
- Creating and managing requests for reimbursement from insurers and supporting reporting to insurers on costs incurred, including formal yearend and semi-annual reports
- Dealing directly with partners and colleagues in the firm to help them access legal support and direct them to the right resource within the General Counsel’s Office
- Responding to requests for Insurance certificates and supporting the insurance application process
- Preparing documents for signature as directed by members of the legal team using DocuSign and other applications as appropriate
- Assisting in the management of the Legal Matters database as well as electronic file management for the department and legacy paper files
- Processing requests to confirm that the firm’s stale dated working paper files relating to client work can be processed for destruction in the normal course and are not subject to a litigation hold
- Arranging travel for all counsel in the department
- Support for the preparation of power point presentations and learning materials created by the General Counsel’s Office for the firm
- Submitting expenses and calendar management for the General Counsel
- Supporting the payment of law society fees and other professional expenses for all members of the department and assisting in matters relating to expenses
- Scheduling group and committee meetings, including managing agendas and follow up coming out of the meetings
- Using existing and new technology tools to drive efficiency and track action items
- Supporting the transactions lawyers in their administrative requirements and compiling closing books on transactions
- Supporting the Manager of Regulatory Compliance and Assistant Board Secretary, as required, including setting up, tracking and closing partner votes
- Other administrative duties as required including assisting lawyers in preparing and finalizing documents