Secretary Iv

Description:

Key Duties/Responsibilities

Reporting to the Principal, this position is responsible for the reporting and monitoring of all financial dimensions of the school operating under the policies and procedures of Elk Island Public School District. A Secretary IV would have the responsibility in these areas: School Generated Funds, monthly budget monitoring, purchasing, as well as a host of other responsibilities, examples of which are listed below.

Financial

Assist Principal in administering and monitoring budget and financial transactions

Liaise with Financial Services

Assist Principal in drafting the yearly budget

Collect and verify funds from various sources – school fees, special events, etc.

Maintain accurate and up-to-date computerized, financial records

Produce a monthly budget and SGF reports for approval

Monitor non-core school generated funds with appropriate staff throughout the year

Verify and process accounts payable

Manage monthly journal entries, accounts payable, accounts receivables

Receive, prepare and verify all bank deposits

Calculate, verify and compile GST quarterly reports and submit

Monitor collection of school fees and send to collections as per procedure

Per policy, define fees, assess students, and invoice parents for yearly school fees in consultation with appropriate staff members

Collect, code, review and approve monthly p-card transactions

Assist Principal in preparing financial projections

Purchasing

Initiate and purchase equipment, furniture, and textbooks

Purchase material requested by staff as approved by administration

Receive and inventory supplies upon arrival

Verify requested expenditures fall within budget allocation