Scheduling Coordinator

Description:

KLA LLC is currently hiring a Remote Scheduling Coordinator to efficiently manage and coordinate the schedule of a senior manager. This is a remote position open to candidates based in Canada. The ideal candidate will be exceptionally organized, proactive, and capable of managing a complex calendar with precision and professionalism.

In this role, the Scheduling Coordinator will be responsible for managing appointments, arranging travel, coordinating with internal and external stakeholders, and handling last-minute changes with tact and clarity. The successful candidate must have excellent communication skills, sound judgment, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

• Maintain and regularly update schedules, calendars, and meeting agendas.

• Verify the availability of internal team members and external participants for scheduled meetings.

• Coordinate and confirm appointments and arrange appropriate meeting venues when required.

• Send timely reminders to all meeting participants and stakeholders.

• Reschedule or cancel meetings promptly, ensuring all parties are kept informed.

• Manage and confirm domestic and international travel bookings and arrangements.

• Monitor and update stakeholders on project timelines, key deliverables, and associated deadlines.

• Respond to scheduling-related inquiries through email and phone in a courteous and prompt manner.

• Document scheduling procedures and maintain comprehensive records.

• Perform additional administrative duties as needed to support executive functions.

Qualifications:

• Solid understanding of professional scheduling practices and calendar management.

• Proven experience in a scheduling coordinator or similar administrative support role.

• Excellent communication and interpersonal skills.

• High level of attention to detail and time management.

• Proficiency in digital communication tools and calendar platforms (e.g., Outlook, Google Calendar, Zoom).

• Ability to manage sensitive information with confidentiality and professionalism.

• Self-motivated, able to work independently and efficiently in a remote environment.

• Availability during standard working hours across Canadian time zones.