Regional Clerk

Description:

About the Region of Waterloo:
A diverse, growing community with over 674,000 residents, expected to reach nearly 1 million by 2051. Guided by the strategic plan “Growing with Care,” the region focuses on equitable services, climate-aligned growth, and resilience.

Role Overview:
The Director leads the Council and Administrative Services Division, overseeing strategic, financial, and administrative functions including Council support, lobbyist registry, privacy and information management, licensing and by-law enforcement, provincial offences court administration, municipal elections, and automated enforcement programs.

Key Responsibilities:

• Supervise managers and an administrative assistant across various functional areas

• Ensure efficient use of resources and lead continuous improvement/change management

• Provide strategic advice and support to senior management, Regional Chair, and Council

• Oversee Council meeting agendas, statutory notices, closed session attendance, and procedural advice

• Act as Municipal Clerk performing statutory duties including signing official documents, by-laws, and Council decisions

• Monitor legislative changes and ensure compliance and training across the corporation

• Manage lobbyist registry and liaise with Integrity Commissioner

• Direct corporate information management, privacy compliance, and appeals under MFIPPA

• Conduct municipal elections and by-elections; serve as Returning Officer

• Oversee corporate ombuds services and complaint resolution

• Prepare and manage divisional and court administration budgets (~$10M)

• Interface with provincial Ministries, tribunals, lawyers, municipal staff, and boards

• Handle escalated issues relating to licensing, enforcement, FOI requests, media, and public inquiries

Required Knowledge, Skills, and Abilities:

• Bachelor’s degree in a related field (public administration, law, local government) plus senior government management experience

• Accredited Ontario Municipal Clerk certification or eligibility

• Membership in the Association of Municipal Clerks and Treasurers of Ontario

• Expertise in municipal government statutes, parliamentary procedures, and relevant legislation (Municipal Act, MFIPPA, Municipal Elections Act)

• Strong political acumen, strategic thinking, and continuous improvement skills

• Ability to analyze complex information and provide leadership with incomplete or contradictory data

• Knowledge of legal and complaint resolution processes

• Strong negotiation, public relations, relationship management, and presentation skills

• Cultural competence and commitment to diversity, equity, and inclusion

• Ability to lead transformative change aligned with leadership vision

• Capability to prepare and interpret municipal reports, by-laws, minutes, and resolutions

• Flexibility to work evenings and weekends for Council meetings and emergencies

Additional Information:

• The Region of Waterloo is an equal opportunity employer promoting diversity and inclusion

• Accommodation requests can be made for the recruitment process

• Alternate formats of the job posting are available upon request