Records Administration (clerk 3)

Description:

The Records Administrator works under limited supervision through case management, records management, and file mangement within the Public Prosecution Service on a daily basis.

In this extremely busy office, you would be responsible for creating, managing and tracking all Public Prosecution Service criminal files and creating linkages between charges in the Justice Enterprise Information Network (JEIN) data base and the Prosecution Information Composite System (PICS). Updating offender history reports to assist Crown Attorney decision making and links PPS case files with court processes.

Primary Accountabilities

The Records Administrator is responsible for:

• Accurate case file management including liaising with court administration staff to verify file endorsements
• Interacting with Crown Attorneys, support staff, other Justice partners, law enforcement agencies, court administrative staff, the criminal defense bar, general public, victims, witnesses and accused persons to provide information and assistance
• Consulting with Records Management professionals internally and externally in the application of the STOR/STAR records classification system and manages PPS files in compliance with policies, procedures and standards

Qualifications and Experience

To be successful in this role you will have a certificate or diploma in records management or business/office administration from a recognized post-secondary institution, plus four years of records administration experience is required. An acceptable equivalent combination of education, training and experience may be considered. Experience in MS Word and Outlook (or other electronic email system) and Internet use is required, as well as accurate typing, word processing and data entry skills.

The following are considered assets in this role:

• Exposure to the justice system and government services
• Experience with JEIN and PICS
• Working knowledge and understanding of the STAR/STOR central file management system or other central file management systems
• Working knowledge of the justice system, including the Criminal Code and other relevant legislation
• Experience working with legal documents and forms