Receptionist

Description:

IDC Worldsource Insurance Network Inc. is seeking a proactive and professional Receptionist to provide frontline customer service and administrative support for a 6-month contract at its Dartmouth office. This role ensures smooth daily operations while supporting management and enhancing overall organizational efficiency.

Key Responsibilities:

• Manage reception duties including answering and directing calls, greeting visitors, and coordinating conference room bookings.

• Handle incoming and outgoing mail, maintain mailing stations, and track advisor-related mail for billing purposes.

• Manage office supplies and initiate requisitions for items and carrier forms as needed.

• Ship supplies to field advisors and report facility or equipment issues for timely resolution.

• Process invoices to ensure vendor payments are made on time.

• Assist management with correspondence, reports, appointment scheduling, travel arrangements, and expense documentation.

• Support preparation of presentations and marketing materials.

• Maintain customer databases and perform general office tasks (filing, photocopying, faxing).

Qualifications & Skills:

• Post-secondary education preferred.

• Strong oral and written communication skills.

• Excellent time management and organizational abilities.

• Ability to work independently and as a dedicated team player.

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

• Knowledge of life insurance carriers is an asset.

Perks & Benefits:

• Compensation aligned with experience.

• Opportunity to gain experience in a dynamic insurance and financial services environment.

• Accommodation available during the recruitment process upon request.