Receptionist

Description:

• in the morning for emergencies
  • Coordinate all outgoing and incoming inter-city couriers
  • Date stamp all incoming couriers received
• Manage and coordinate access cards for visitors, consultants and new employees
• Collate Welcome Package for new employees/consultants
• Manage requests and distribute business cards, proactively start the process for:
  • New employee, title change
• Update all staff changes including title and office moves
  • Phone List and Floor Plan for VETnet (Intranet)
  • Update staff contact information in Workday as required
• Order in-house catering as requested
• Order logo’d stationary for all Canadian offices
• Manage distribution and inventory of taxi vouchers
• Manage 310-MAXX building maintenance calls as required
• Code all relevant invoices in Powervision (reception & mail room)
• Print updates for Communication binders in meeting/work rooms when required and notify Office Services for distribution
• Renew, cancel, trouble shoot, digital “paper” subscriptions
• Maintain and continually update reception procedures manual electronically

• Provide administrative support for corporate events (i.e. New Year’s Celebration) and other corporate activities as required.

• Update staff contact information in Workday as required
• Meet with Supervisor, Office Services weekly to ‘touch base’
• Fire Warden duties as required
• Manage Elevator Mat Services and Fire Extinguisher verification (Annually)