Proposal Manager

Description:

SiteTalent is seeking a highly organized and detail-oriented Proposal Manager for their client in the Architecture, Engineering, and Construction (AEC) industry. The role involves developing winning Request for Proposal (RFP) and Request for Qualification (RFQ) responses for major infrastructure projects. The Proposal Manager will lead and collaborate with technical teams, subject matter experts, and business development leaders to create compelling proposals that highlight the client’s expertise and differentiate them from competitors.

Key Responsibilities:

• Lead Proposal Development: Serve as the central point of contact for assigned proposals, guiding the proposal team through all development phases.

• Proposal Strategy: Analyze RFQs, RFPs, and RFIs to create proposal outlines, schedules, compliance matrices, and strategic plans.

• Team Collaboration: Direct proposal kickoffs, facilitate brainstorming sessions, and collaborate with multi-disciplinary teams to develop win themes, value propositions, and innovative solutions.

• Content Creation: Write and edit persuasive proposal content, including management and staffing sections, resumes, project summaries, executive summaries, and cover letters.

• Technical Content Synthesis: Synthesize raw content from various sources, translating technical jargon into clear, concise messaging that aligns with RFP requirements.

• Proposal Management: Capture and manage action items from meetings with proposal and capture teams to ensure timely reviews and approvals.

• Proposal Compliance: Ensure proposals meet RFP specifications, technical requirements, and evaluation criteria.

• Content Management: Maintain and improve libraries of reusable content, templates, and processes for efficiency and proposal quality.

• Quality Control: Conduct quality reviews to ensure the accuracy and completeness of proposals.

• Multi-tasking: Manage multiple proposal tasks simultaneously while meeting tight deadlines.

• Continuous Improvement: Support process improvements by identifying best practices and lessons learned.

Qualifications & Requirements:

• Bachelor’s degree in business, communications, technical writing, English, or a related field.

• 5+ years of experience in proposal coordination or management roles, specifically in the AEC industry.

• Expertise in organizing and improving the clarity, flow, and readability of complex technical proposals.

• Ability to translate technical information into clear, accessible content tailored for diverse audiences.

• Recent experience in managing proposals for critical infrastructure sectors (civil, construction, transportation, buildings).

• Proven ability to lead proposals for architecture, engineering, and construction firms.

• Skilled in writing persuasive content for proposals and sales-driven materials.

• Proficiency in Adobe Creative Suite and Office 365.

Must Haves:

• Collaborative Team Player: Thrives in a team-oriented environment.

• Multitasking & Prioritization: Ability to prioritize and manage multiple tasks effectively.

• Critical Thinking: A self-starter with problem-solving abilities.

• Clear Communication: Excellent written and verbal communication skills.

• Deadline-Oriented: Strong organizational skills with a focus on meeting deadlines and delivering high-quality work.

The Perks:

• Competitive Salary: $80,000 to $120,000 (based on experience).

• Extended Health Benefits package and health spending account.

• 3 weeks vacation.

• Hybrid work schedule (combination of remote and in-office).