Property And Vehicle Manager

Description:

PosAbilities is seeking a dedicated and highly organized Property and Vehicle Manager to join our team at our Head Office in Burnaby. As part of the management and administrative team, this role is instrumental in ensuring the proactive maintenance and repair of our programs' facilities/worksites and Association vehicles. This role is ideal for individuals who are passionate about supporting individuals with developmental disabilities and want to make a significant impact on the success of community programs.

The Property and Vehicle Manager reports to the Director of Administration and works collaboratively with other staff members to achieve the organization’s strategic objectives. This position is crucial for maintaining our facilities and ensuring the operational readiness of our vehicles.

Responsibilities:

Vehicle Fleet:

• Act as the primary contact with the Association’s Fleet Management Services provider.

• Oversee the scheduling and completion of preventive maintenance for the fleet.

• Ensure fleet maintenance records are kept up-to-date and inspections are current.

• Coordinate fleet insurance renewals and liaise with ICBC regarding insurance matters.

• Manage fleet replacement plans and arrange vehicle leases/purchases based on program needs.

Facilities/Worksites:

• Maintain knowledge of funding programs for capital and operating funds.

• Oversee and implement BC Housing’s funding and capital plans.

• Ensure facility maintenance and inspections are conducted as per the established schedules.

• Maintain a database of authorized contractors and ensure compliance with requirements.

• Prepare proposals and quotes for facility-related projects and ensure timely and budget-conscious completion.

• Negotiate and review lease agreements for facility leases and liaise with landlords for repairs and maintenance.

Ridgeview Heights:

• Supervise the Ridgeview Heights Building Manager.

• Assist with tenant selection and enforce Tenancy Agreements.

• Manage the annual rent review process and provide escalation support for tenant issues.

Meetings:

• Actively participate in Occupational Health and Safety Committee meetings.

Qualifications:

• Strong commitment to the Association’s Code of Ethics, Values, and Mission.

• A minimum of two years of experience managing repairs and maintenance for multiple facilities and vehicles.

• High school diploma and vocational training or equivalent education and experience.

• Knowledge of building maintenance systems, preferably with trade certification or postsecondary education.

• Knowledge of BC Housing’s funding programs and accreditation principles.

• Advanced proficiency in MS Office, including Excel.

• Ability to work in a paperless environment with multiple databases.

• Strong organizational, time management, and negotiation skills.

• Class 4 unrestricted driver’s license, acceptable driving record, and reliable vehicle with business insurance of $3,000,000.

Additional Information:

• Moderate physical fitness is required.

• Ability to function independently and manage stressful situations effectively.

• Flexible working hours of 37.5 hours per week based on program needs.

• Some weekend and evening work may be required for meetings, conferences, or other events.