Description:
The Property Administrator requires strong commitment and dedication in providing accurate and timely administrative support and customer service to our clients within a fast-paced office environment.
What You Will Do
Lease Administration
- Print and undertake initial review of Lease Review Checklists.
Accounts Payable
- Code, verify and input accounts payable invoices in a timely manner consistent with the cheque run schedule and ensure all invoices are delivered to head office for payment;
- Prepare and reconcile monthly Visa transaction statements for the Property Manager;
- Investigate overdue balances diligently;
- Communicate with accounting staff & vendors/suppliers/contractors as needed;
- Assist in the annual accrual process.
Accounts Receivable
- Prepare and deposit all cheques and apply monthly rental cheques to tenants’ accounts and post to company software;
- Review each of the property receivables reports weekly;
- Review tenant leases and specific charges, discuss and correspond with tenants any outstanding balances and assist them in bringing their accounts up to date;
- Prepare demand letters where necessary in compliance with lease terms and follow up on further action;
- Communicate with Property Accountants on tenant issues;
- Review and provide accurate accounts receivable reports;
- Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts;
- Provide tenant security deposit balance reports;
- Collect and follow up on year-end certified/audited sales statements;
- Enter monthly tenant sales, prepare monthly sales reports, and distribute monthly Tenant Sales Ranking Reports;
- Investigate discrepancies.
- Assist to verify year-end Tenant Realty Tax and CAM information for year-end adjustments’
- Generate miscellaneous invoices (i.e. Tenant Chargebacks, Percent Rent);
- Print and distribute annual rental advice notices, and year end adjustment notices’;
- Review monthly rent Roll Change Report, distribute updated rent statements as necessary to reflect changes in Tenant’s rental charges;
Collections
- Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries;
- Provide recommendations with respect to write-offs and doubtful accounts;
- Analyze and act on monthly aged receivables report.
Miscellaneous Duties
- Prepare and complete various monthly reports;
- Maintain billing system;
Sustainability
- Embrace and pro-actively support BGO's culture of environmental sustainability, and corporate and social responsibility.
Who You Are
- Experience - A minimum 3 years business related industry experience in real estate with an accounting/bookkeeping focus. A basic understanding of lease interpretation would be an asset.
- Education - Post-secondary business education preferred.
- Relationship Skills - Excellent oral and written communication skills; ability to develop and sustain cooperative working relationships; ability to exercise confidentiality; team player; self-motivated, displays enthusiasm and a desire to learn; professional.
- Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; accurate and detail-oriented; able to follow instructions.
- Computer Skills - Advanced skills in Excel and Word; Yardi experience an asset.
- Police Clearance - A criminal verification check is required for employment.