Property Administrator

Description:

• Process invoices efficiently using Payscan.
• Oversee rent collection, tenant statement of accounts, year-end adjustments, pre-bills, chargebacks, etc.
• Coordinate, collect, and provide reports on all tenant billings.
• Prepare necessary reconciliations for tenant accounts.
• Assist in the review and delivery of year-end recovery adjustments and pre-bills.
• Ensure timely delivery of statements in accordance with lease requirements and deadlines.Prepare and submit the Parking Lot report to the accountant.
• Maintain and ensure the accuracy of tenancy information, including addresses, phone numbers, contact details, insurance, parking, and utilities.
• Keep building information data up to date.
• Ensure completeness and accuracy of all files, including electronic files, with valid and executed documentation.
• Assist in handling inquiries from building operators.
• Aid in the process of property certifications such as BOMA, LEED, WELL, etc.
• Provide a high level of customer service to clients, colleagues, tenants, and other stakeholders requiring assistance.
• Attend client, tenant, and contractor meetings as required.
• Organize events for employees
• Perform receptionist duties.
• Serve as a backup to the Assistant Property Manager, including responsibilities such as sending out tenant bulletins and coordinating tenant events.

Key Requirements:

• Post-secondary education required.
• University or College degree preferred or working towards a degree; enrolment in financial courses desirable.
• Working knowledge of MS Office applications required. Knowledge of Real Estate budgeting software such as REALM and CTI an advantage .
• Good interpersonal, communication and team skills.
• Aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization.
• Ability to multi-task and prioritize to meet changing demands and expectations of clients.
• 2 to 3 years’ experience in a commercial property, preferably in operations or tenant management; interest in a Real Estate career path.