Property Administrator

Description:

Complete required percentage rent calculation sheets and ensure their proper disbursement.
Disburse and coordinate the yearly tenant rental notices
Act as the first point of contact for tenants for all matters relating to Accounts Receivable
Review of the Rent Roll on monthly basis.
Tracking AR collections from temporary and short-term tenants.
Assist other administrative team members with tenant chargebacks.
Maintain tenant files and contacts for seamless communication.
Ensure tenant compliance with submittance of audited sales.
Prepare all correspondence relating to tenant accounting.
Distribution of yearly tenant adjustment billings and ensuring accuracy.
Setting up of new tenants and ensuring all documentation relating to this is completed (i.e. Open For Business/Vacate Notice)
Assists in budget preparation and monthly reporting requirements
Complete other tasks as required by the General Manager.

Skills & experience required:
The successful candidate will possess:
Accounting Experience – preferred 1-5 years’ experience in accounts Payable / Receivable
Strong Communication and Organizational Skills
Basic bookkeeping and record keeping skills
Proficient with Microsoft Office Suite (Word, Outlook, EXCEL and SharePoint) and/or related accounting software programs, etc.). Previous experience with MRI an asset.
Excellent inter-personal skills
Excellent written and verbal communication skills
Be self-motivated, diplomatic and able to work independently
Ability to prioritize time sensitive and, at times, heavy workload
Flexibility to meet tight deadlines, requiring additional hours as necessary
Experience in MRI is a definite asset.
Knowledge of commercial/office/retail property management industry would be considered a definite asset.
Maintain a high level of confidentiality
Must be able to provide Criminal Clearance Certificate
College or University degree in Accounting or a related field is ideal but not required