Project Manager

 

Description:

The Project Manager, reporting to the Vice President, Real Estate Management will be

responsible for providing project/construction management services, as well as administering and

supervising Capital, Tenant, and Landlord improvement construction activities for the company.

 

Your Responsibilities:

• Responsible for working with Tenants, consultants, and contractors; Review and Approve

Tenants drawing submissions to ensure that proposed design and construction meets Company
guidelines and standards; recommend changes to drawings and specifications for compliance
with Company design and construction standards; monitoring Tenant’s construction projects to
ensure that procedures, materials, and equipment comply with approved plans, specifications,
building standards and quality.

• Review and approve contractors’ qualifications with respect to professional requirements,

insurance coverage, health and safety policies, capabilities, and reference checks.

• Maintain, revise, and update Construction Standards is response to building code updates,

company standard and portfolio changes.

• Maintain all Project Records, Approvals and Documentation in the Company’s central filing

directory, including all start-up and close-out documents.

• Provide annual review and updates at all building permits in the portfolio, ensure all permits are

closed.

• Provide effective communications in liaison with various Stakeholders including Tenants,

Building Owners, Property management team, Leasing, consultants and contractors during
construction to assist in resolving building issues, site problems, and to assist in maintaining
project schedule; review documentation during construction progress to include shop drawings,
schedules, site instructions, change orders, and other events affecting the project; Gather
documentation and assist with release of Tenant allowances.

• Administer, negotiate, and manage competitive tender pricing (request for proposals) based on

transparency and fairness.

• Recommend, review and coordinate contract execution based on project delivery methods,

scope, and risks.

• Provide Cost and Schedule estimates for Landlord Work and budgeting for capital projects;

provide bid analysis and recommendations on consultants and contractors for all projects;
prepare and review tender documents, consultant contracts, purchase orders and process
invoice approvals; notify building operations and security of pending construction; coordinate
and assist with final project inspections; monitor completion of deficiency lists; review projects at
end of warranty period for defects and non-compliance items; advise management of up-to-date
construction management concepts and practices.

• Provide monthly updates, or upon request, to Building Owners and management teams for all

project progress, schedules, and cost performance.

 

• Co-ordinate and support the Leasing (office and retail) and Legal Departments, as well as the

Property Management offices; assist Leasing (office & retail) and Legal Departments in
reviewing and finalizing lease documents related to construction work and issues; assist Leasing
(office and retail) in leasing, sub-dividing, demolition, make good, and modifications to vacant
premises; assist Property Management in building modifications, capital projects, finishes
selection, and research.

• Provide technical advice and coordinate engineering studies for Major renovations, Building

Code studies, non-standard Tenant equipment and uses.

• Assist Property Management and Leasing with developing scope based on Restoration

requirements for Tenants at the end of the Lease terms. Assist with collecting evidence for any
further legal remedies.

• Earn, track, and process all projects where the Company qualify for project/construction

management fees; Assist accounting with all submittals and fees claims. Provide annual
management fees earning to the Company.

• Process and approve purchase orders and invoices for all projects; review and recommend

approval of payments to contractors, suppliers, etc. for quantities of materials received or used
and work completed during specific periods.

• Assist Accounting with accruals, cost reconciliation, annual budgets, and monthly reports.