Project Administrator

Description:

The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation dedicated to developing, localising, and diffusing technologies that accelerate socio-economic prosperity and industrial development while supporting a capable state. CSIR seeks a Project Administrator specialising in Contract Management to provide comprehensive administrative and contractual support in the Mandela Mining Precinct.

This position plays a critical role in drafting, reviewing, negotiating, and managing contracts, agreements, and project documentation in compliance with CSIR’s frameworks and quality standards. The role will involve extensive liaison with the Procurement, Legal, and Senior Project Management teams, as well as supporting project events, workshops, and administrative functions to ensure the seamless delivery of multiple projects.

Key Responsibilities:

• Draft, review, negotiate, and manage contracts and agreements ensuring compliance with policies and legal requirements.

• Prepare, route, and maintain documentation for contract approvals and sign-offs.

• Track and maintain records of contract changes, variations, and compliance.

• Support project managers with documentation review, project controls, and deviation tracking.

• Coordinate open days, workshops, and events with the Programme and Science Communication Managers.

• Participate in project meetings, capture actions, and provide relevant status updates.

• Facilitate project documentation, compliance with governance standards, and reporting requirements.

• Manage travel bookings, meeting agendas, minute-taking, and office administration to ensure smooth daily operations.

• Maintain positive relationships with internal and external senior stakeholders.

• Assist with budgeting and operating processes of the Mandela Mining Precinct.

Qualifications, Skills & Experience:

• National Diploma in Project Management or equivalent.

• At least 1 year of project administration experience in a project/programme management setting.

• Experience in contract management is a strong asset.

• Proficiency in Microsoft Office Suite.

• Strong numerical, analytical, and organisational skills.

• Excellent communication and writing skills in English.

• Valid driver’s licence and willingness to travel.

• International qualifications must be accompanied by a South African Qualifications Authority (SAQA) evaluation report.

What’s in it for you?

• Flexible hybrid working arrangement.

• Learning and professional development opportunities.

• Competitive, market-related salary package.

• Recognition through the prestigious CSIR Excellence Awards.