Program Coordinator

Description:

• The Program Coordinator supports the coordination and administration of programs and infrastructure projects within the CFO Division. The role involves collecting and analyzing project-level data, producing program dashboards, supporting the Project Management Framework, overseeing consultant activities, and ensuring efficient coordination across departments involved in major capital and infrastructure programs.

Key Responsibilities:

• Write briefing papers, business cases, submissions, reports, and presentations

• Prepare RFPs and participate in consultant/contractor selection

• Collect, analyze, and summarize project information; produce program-level reports

• Prepare high-level schedules for program coordination and resource planning

• Provide coordination advice to Project Managers

• Oversee program-level planning, monitoring, risk management, and budgeting

• Track action items, issues, and risks to ensure timely resolution

• Administer consultant activities, progress checks, and reporting

• Engage with internal VFPA departments to support coordination and resource management

• Participate in stakeholder communication and consultation

• Support development and delivery of the Project Management Framework

• Prepare documentation, training materials, and support change management efforts

• Assist project teams with framework adoption and troubleshooting

• Identify and implement approved improvements

Qualifications:

• University degree in civil engineering, business, or project management

• Minimum 3 years related experience in complex infrastructure projects

• CAPM or equivalent project management certification

• Strong written and verbal communication skills

• Advanced computer proficiency (Microsoft Office, SharePoint, Visio, database tools)

Desired Characteristics:

• Strong interpersonal skills and ability to work positively with stakeholders

• Highly organized, detail-oriented, and able to manage competing priorities

• Able to work independently with minimal supervision

• Team player with strong initiative and problem-solving skills

Additional Requirements:

• Must maintain legal entitlement to work in Canada

• Marine Transportation Security Clearance required

• May be subject to background checks (criminal, credit, reference)

• Commitment to diversity, inclusion, and equity

• Hybrid work environment

• Temporary full-time bargaining unit role