Personal Assistant

Description:

We're looking for a personal assistant to work closely with our founder and take on the administrative weight of supporting an early-stage company.

It's 20 to 25 hours a week, and we'll build the schedule around what works for you. School hours fit this job well.

Expect some variety. Parts of it are administrative: the calendar, the inbox, the follow-ups nobody else is tracking. Parts of it may involve travel to trade shows and industry events. And at a company this size, some of it is just whatever lands that week.

You'll end up knowing her schedule and priorities better than she does. When something starts to slip, you're the one who catches it. When she's in back-to-back meetings, you're the reason the next thing is ready.

What you'll do

• Own the calendar. Scheduling, rescheduling, protecting focused time, making the week actually work.
• Run the inbox. Triage, drafting, replies, flagging what needs her and handling what doesn't.
• Coordinate travel and logistics, including coming along to trade shows and industry events and managing the details on the ground.
• Prepare for meetings. Briefing notes, background, materials, follow-ups.
• Keep operational threads from dropping. Documents, vendors, expenses, and the small things that pile up quickly at a young company.

Treat that as a starting point rather than a fixed list. We'd like to shape the role around what you're good at, and there's room to take on more as you settle in. If there are areas you want to develop, we're eager to support that, too.

What we're looking for

• Strong organization. You have a system you trust, and nothing important lives only in your head.
• Good writing. You can draft on someone else's behalf and capture their voice.
• Professional presence. You may represent our founder, and by extension Yellow Duck at events and in conversations with centre operators, partners and parents.
• Discretion. You'll have access to business and personal information both, and it needs to be safe with you.
• Anticipation. The best assistants tend to have solved the problem before anyone thinks to raise it.
• Willingness to travel occasionally, including the odd overnight.
• Based in Victoria, since the role is hybrid and some of it needs to happen in person.