Permanent School Administrative Secretary Class Iii

Description:

The School Head Secretary reports directly to the School Principals who establishes duties/

responsibilities within the parameters of the job profile.

Responsibilities may include but are not limited to the following:

▪ Assist with student registration and withdrawals; timetable preparation and computer scheduling; maintain student and staff data in PowerSchool

▪ Enter marks or changes to marks as required

▪ Manage all filing systems for current students and past records

▪ Assist with compiling data, preparing reports, letters and transcripts

▪ Requesting/Sending student cumulative files and resource files

▪ Registering students for Provincial Exams

▪ Reception and Guest Services

Qualifications:

▪ Completion of post-secondary training in secretarial or office administration; a combination of education and experience may be considered

▪ Experience working with school age children in a formal setting is an asset

▪ Superior time management, strong organization skills, and the ability to prioritize tasks

▪ Excellent computer skills in Word, Excel, and Google Docs

▪ Bookkeeping experience with attention to detail and accuracy

▪ Self-motivated and willingness to take initiative

▪ Excellent public relations and communication skills

▪ Ability to handle confidential and sensitive information in an appropriate manner

▪ Able to maintain professionalism in stressful situations