Description:
The Payroll Specialist is an integral part of the JCC’s Finance team, managing semi-monthly payroll for 400+ employees. You’ll work closely with HR and business unit leaders to ensure a seamless payroll experience from onboarding to year-end—while maintaining the highest standards of compliance, confidentiality, and service.
What You’ll Do
Payroll Operations
- Own and process two semi-monthly payrolls, ensuring timely and accurate payment for all employees
- Payroll includes full-time, part-time, and seasonal staff, plus two daycare unions with different collective agreements
- Manage payroll updates including promotions, salary increases, terminations, and incentive compensation
- Review and approve part-time timesheets for accuracy and authorization
- Prepare payroll reconciliations, registers, and required reports
Employee Support & Onboarding
- Coordinate with departments to collect and verify new-hire documentation
- Set up new employees in payroll and HR systems and manage onboarding access and communications
- Serve as the primary point of contact for payroll-related inquiries, including employment confirmation letters and system support
Records, Compliance & Reporting
- Maintain secure and confidential digital personnel files and lead the digitization of legacy paper records
- Process Records of Employment (ROEs)
- Review and track employee leaves (vacation, sick, ESA-approved, etc.)
- Support audits and year-end activities, including T4 preparation and distribution
Collaboration & Administration
- Produce lists and reports as required
- Contribute to continuous improvement of payroll and HR administrative processes
What You Bring
- 3+ years of payroll experience, ideally in a large, complex organization (400+ employees)
- Payroll or accounting certification/diploma (completed or in progress)
- Experience working with large payroll databases
- Hands-on experience with Ceridian Dayforce Payroll (Dayforce HR Onboarding experience is a strong asset)
- Experience with union payroll an asset
- Strong HR administrative experience is an asset
- Exceptional attention to detail, organization, and time management skills
- Ability to work autonomously while managing multiple priorities and deadlines
- Excellent interpersonal and communication skills
- Alignment with the JCC’s mission and comfort working in a non-profit environment
- A connection to Jewish culture and community or a genuine willingness to learn