Part Time School Administrative Assistant

Description:

Reporting to the Principal, the School Administrative Assistant ensures the efficient operation of the school office and performs a variety of secretarial/clerical duties for school staff. The position operates in an environment of high volumes of work with constant interruptions and changing priorities.

Experience

Experience in performing responsible clerical and secretarial work is preferred

Experience working in an educational setting is preferred

Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform the position may be considered

Competencies

Strong secretarial background with proficiency with computers various software programs

Ability to prioritize and work independently on projects as assigned

Enjoy working with people

Excellent organizational skills and the ability to multi-task

Excellent interpersonal skills and communication skills

A positive and professional demeanor

Courteous manners with the public, students and staff

Punctual, meticulous and reliable

A team player who enjoys an ever-changing busy work environment

An excellent work ethic

Duties and Responsibilities

Reception/Office

Answer the telephone in a professional, friendly, and efficient manner

Greet and present a business-like and welcoming atmosphere to staff, students and visitors

Provide correct information in response to queries, within FOIP regulations

Distribute incoming and outgoing correspondence including mail, fax and e-mail

Maintain office supplies and inventory control

Facilitate and maintenance or school repairs needs

General office duties

Financial

Handle all aspects of in-school collection and distribution of money

Collecting and refunding of school fees, inputting into Powerschool

Responding to parent questions about school fees

Record keeping and cheque writing for all SGF and Site budgets

Making deposits

Maintaining all necessary records of budget allocations

Purchasing, PO's, purchasing cards and cash receipting

Responding to inquiries regarding the school budget (teacher, school administration, central office, audit etc.)

Human resource and payroll functions such as recording and reviewing absence and replacement employee and timesheet entries for support staff