Office Services Assistant

Description:

The Visitor and Office Services Assistant at BCRTC plays a critical role in supporting the daily operations of the organization by providing comprehensive administrative and visitor support. The role requires maintaining a professional and welcoming environment for visitors and vendors while managing office operations efficiently.

Key responsibilities include:

• Visitor Services: Greeting and assisting visitors and vendors, liaising with security for access, arranging onsite escorts, managing sign-in/out procedures, distributing PPE, and maintaining visitor areas.

• Office Services Support: Handling incoming/outgoing mail and courier services, coordinating coffee and beverage orders, monitoring office supplies and equipment, supporting print management programs, and ensuring common areas are tidy.

• Conference Room Support: Monitoring meeting room calendars, resolving scheduling conflicts, checking room supplies and equipment, assisting in setting up for meetings and events, and providing guidance on protocols and procedures.

• Workspace Services Support: Reporting broken office furniture or fixtures, coordinating repairs, printing/updating nameplates, supporting office moves, and improving administrative processes.

• Perform other administrative support tasks as assigned.

Qualifications:

• Strong organizational and interpersonal skills.

• Ability to manage multiple priorities simultaneously.

• Completed high school education.

• Minimum 2 years of experience in a similar administrative or visitor services role.

• Proficiency in relevant software and computer applications, including MS Office.

• Ability to work onsite 5 days a week and perform physical tasks around the facility.

Work Schedule:

• 40 hours per week, onsite.

Benefits:

• Extended Health and Dental

• Transit Pass

• Enrollment in the Public Service Pension Plan

• Tuition reimbursement, training, and mentorship programs

• Access to health and wellness programs, including gym facilities