Description:
As Office Manager, you will provide direct support to the Director of Operations in the Executive Office, as well as back-up support for the Judiciary’s Director of Communications and administrative support to the Council of Nova Scotia Chiefs and the All Courts judicial committees, as needed.
The Office Manager works under minimal direction and must have a very good knowledge of office practices and procedures and a comprehensive knowledge of court and judicial functions. This position performs a wide range of complex secretarial and administrative support duties of a responsible and confidential nature, which requires the utmost discretion and professionalism. This position may have supervisory responsibility and/or perform specialized work.
Primary Accountabilities
- Serves as the main point of contact and quality control for a large volume of inquiries (including inquiries related to the Judiciary), providing quality assurance of documents.
- Independently monitors, reviews, and responds to inquiries sent to the general email accounts of the Executive Office and the Courts’ publication ban notification system.
- Generates, edits, and distributes daily Provincial Court and Supreme Court Chambers dockets to media, lawyers, and other subscribers; maintains the individual email subscriptions lists for each group.
- Provides back-up support for the Director of Communications for basic media inquiries (i.e., copies of court documents, remote access to court proceedings).
- Serves as the senior administrative support, authorizing office supplies and related expenditures, resolving administrative problems, leading and guiding efforts of the team in developing and implementing administrative operational and process improvement change projects.
- Coordinates and reconciles the Executive Office budget, monitors forecast documents.
- Develops, maintains, and updates various databases and Executive Office records to ensure easy and reliable access to information.
- Acts as Scribe for several All Courts judicial committees, taking minutes, tracking, and advancing action items.
- Coordinates and procures office furniture and oversees renovation requests for Judges of the Court of Appeal and the Supreme Court of Nova Scotia.