Description:
UPLAND is seeking an experienced Office Manager to support our team. This role is ideal for someone who brings strong business administration and financial experience. The Office Manager is the operational backbone of the organization. You will ensure our financial and project systems are accurate and efficient, support leadership with project setup and reporting, and keep the office running smoothly as our business continues to grow. This role requires someone who is highly organized, proactive, discreet, and comfortable juggling the following priorities:
Bookkeeping
- Work with our bookkeeper to manage day-to-day expenses using QuickBooks Online and Dext
- Process accounts payable and monitor accounts receivable
- Manage staff expense reports and reimbursements
- Oversee office insurance policies and financial subscriptions
Project Support
- Support leadership and project managers with project setup and administration
- Assist with expense tracking, subconsultant management, and invoicing coordination
- Maintain project systems including Factor, Slack, Google Drive, Notion, and other tools
- Coordinate travel bookings, venue rentals, and project-related logistics
Operations
- Coordinate benefits enrollment and plan management
- Support recruitment, hiring logistics, contracts, and onboarding processes
- Manage office supplies, vendors, building relationships, and workspace setup
- Support office events, team meetings, and social activities
- Maintain staff records, time-off tracking, and internal communications
Day-to-day Operations
- Manage office supplies, vendors, building relationships, and workspace setup
- Oversee health and safety compliance, PPE, first aid, and workplace ergonomics
- Coordinate office events, team meetings, and social activities
- Manage office technology, equipment, and IT coordination
- Maintain staff records, time-off tracking, and internal communications
What We're Looking For
Qualifications:
- Strong demonstrated bookkeeping and financial administration experience
- Experience in office management and business administration
- Tech-savvy and confident managing financial, and project management systems
- Highly organized, detail-oriented, and able to handle sensitive information with discretion
“Nice to have” Skills & Attributes:
- Experience with software, such as Gemini (AI), Notion, and Adobe Creative Suite
- Proposal writing experience
- Background in consulting, planning, engineering, architecture, or professional services
Why Work With Us?
At UPLAND, we believe meaningful work depends on a positive and supportive environment. We offer:
- Flexible work hours and remote work options
- Generous vacation pay for part time staff (10% compared to provincial 4-6% standard)
- Comprehensive health, dental, and long-term disability coverage
- Access to the Halifax Transit Smart Trip program
- A bright, welcoming office in Halifax’s historic Brewery Market
- Fun team events
- Annual Professional Development stipend
- Clear company structure with career development opportunities