Office Manager

Description:

API People is a leading innovator in fintech, healthcare, and beyond. We are committed to delivering exceptional service to our clients while using cutting-edge technology to enhance business operations. We are currently looking for a highly skilled and motivated Bookkeeper to join our team.

About the Role:

We are seeking a detail-oriented and highly organized Bookkeeper / Office Manager to support our growing operations in Canada and the United States. This is a full-time hybrid position based in Montreal, allowing for a flexible mix of remote work and in-office collaboration.

The ideal candidate has strong bookkeeping skills, experience in office administration, and the ability to manage day-to-day financial and operational functions with minimal supervision.

Key Responsibilities:

Bookkeeping & Finance

• Maintain accurate financial records and ledgers
• Manage accounts payable and receivable
• Perform bank and credit card reconciliations
• Assist with payroll processing and employee expense tracking
• Support preparation of financial reports and year-end documentation
• Coordinate with external accountants and tax professionals in Canada and the U.S.

Office Management

• Oversee general office operations, including supplies, equipment, and vendor relationships
• Maintain filing systems (digital and physical) for both financial and operational records
• Coordinate meetings, travel, and other administrative tasks

Cross-Border Operations

• Support financial compliance and administrative needs in both Canadian and U.S. jurisdictions
• Ensure timely filing and record-keeping aligned with regional requirements

Qualifications:

• 3+ years of experience in bookkeeping and office administration
• BS or higher in a business or finance related field
• Strong knowledge of accounting principles and proficiency with QuickBooks (or similar) software
• Experience supporting multi-entity or cross-border operations is an asset
• Excellent organizational and time-management skills
• Proficient in Google Workspace and QuickBooks Online
• Bilingual (English/French) strongly preferred, but not required

Benefits:

• Competitive salary
• 20 days vacation
• Professional development and training opportunities
• Flexible work environment (hybrid)