Office Coordinator

Description:

The Davey Tree Expert Company is seeking a professional and highly organized Office Coordinator (Clerk) to join its Vancouver team. This on-site role is crucial for managing daily administrative functions and ensuring smooth communication between staff, clients, and the corporate office. You will serve as the key point of contact for office operations and provide support to local managers in a fast-paced, service-focused environment.

The ideal candidate should be a proactive communicator, tech-savvy, and passionate about organizational efficiency and customer support. This position offers an exciting opportunity to contribute to the success of a leading environmental and arboriculture company while enjoying a collaborative and supportive work culture.

Key Responsibilities:

• Serve as the front-line contact for incoming phone calls, emails, and walk-in inquiries

• Greet clients, visitors, and suppliers professionally and warmly

• Input and maintain accurate customer data and contact information

• Prepare, package, and send client documents and mailings

• Maintain electronic and paper-based files, inventories, and mailing lists

• Provide administrative support to District and Assistant District Managers

• Handle supply ordering and inventory management

• Oversee onboarding and orientation of new employees on site

• Support payroll processes including collecting and forwarding timesheets and vacation requests

• Assist with accounts receivable, ensuring timely and accurate billing

Qualifications:

• 1–2 years of relevant office administration experience

• Strong telephone and interpersonal communication skills

• Detail-oriented with the ability to multitask efficiently

• Proficient in Microsoft Word, Outlook, and Excel

• Experience in client-facing communication preferred

• Strong relationship-building skills with both internal and external stakeholders

Compensation & Benefits:

• Competitive hourly wage: $23–$25/hour (CAD 3973–4315/month)

• Excellent benefits package including medical and dental coverage

• RRSP/TFSA matching program

• Employee ownership opportunities (stock purchase available after 6 months)

• Ongoing training and professional development

• Supportive, inclusive, and safety-driven company culture