Description:
Dean’s Office Administrative Support
- Responds to in-person, mail, electronic, and telephone inquiries by determining customer needs and initiates the appropriate action; greets visitors and directs them to the appropriate area.
- Sorts and prioritizes mail/faxes for the Dean’s, instructor centre, and departments within the school; arranges courier services when required.
- Maintains meeting room and Advanced Management Technology lab bookings and schedules.
- Prepares, composes and distributes correspondence for the Dean’s office including agenda packages for meetings; arranging visitor parking passes, takes minutes at meetings, and delivers and picks up documents and packages across campus as required.
- Assists in the coordination and organization of special events, awards ceremonies, marks meetings and a variety of other meetings and events; handles catering and room bookings, and attends events as required.
- Updates, maintains, and distributes the school’s staff lists.
- Ensures orderly presentation of the Dean’s office.
- Monitors and orders office supplies and places orders for the Dean’s Office, and Instructor and Resources Centres.
- Submits Physical Plant and Materials Handling requests for the Dean’s office and school when required.
- Troubleshoots and maintains office equipment in the Dean’s office and Instructor Centre; contacts service companies when necessary.
- Provides back up coverage to the Dean’s Assistant as required.