Office Administrator

Description:

Alta Equipment Company, the largest equipment dealer in North America, is seeking a motivated and hardworking individual for the role of Receptionist / Office Administrator at its Quebec City branch. This temporary full-time role (6-month maternity leave replacement) offers a dynamic work environment and a chance to grow professionally within an award-winning team.

Key Responsibilities:

• Answer and direct phone calls/messages to appropriate staff

• Greet clients and vendors in a professional manner

• Order office and kitchen supplies

• Manage incoming and outgoing mail

• Maintain proper documentation and filing systems

• Assist with invoicing and administrative support for commercial staff

• Coordinate internal employee events and training

• Integrate Alta’s guiding principles into daily activities

• Perform other tasks as needed

• Maintain consistent and reliable attendance, including adherence to scheduled start times

Skills & Qualifications:

• Previous experience as a receptionist or office administrator

• Positive, friendly, and energetic personality

• Excellent written and verbal communication skills

• Exceptional customer service and professional presentation

• Strong attention to detail (proofreading, error checking, etc.)

• Proficient in telephone etiquette and office software (Microsoft Excel, Word, Outlook)

• Basic language skills: reading simple instructions, correspondence, notes; ability to write simple correspondence; ability to present information effectively in small groups or one-on-one settings

• Basic math skills: addition, subtraction, multiplication, division, percentages, ratios, and graph interpretation

• Basic reasoning skills: ability to follow written or verbal instructions; ability to solve problems involving a few concrete variables

Company Culture:
Alta Equipment Company emphasizes the 3 Ps: People, Processes, and Products. They invest in their employees, create a “one team” approach, and aim to build lifelong clients. The company fosters respect, diversity, and professional growth, recognized as a “Top Workplace USA.”

Benefits & Perks:

• Long-term disability insurance

• Employee assistance program

• Supplemental health care

• Life insurance

• Paid time off

• Company pension plan

• Casual dress code

• Dental and vision care

• Employee stock purchase plan

• Monday to Friday work schedule