Office Administrator

Description:

The Grande Prairie Public Library (GPPL) is seeking an experienced and enthusiastic Office Administrator to join their collaborative and supportive team. This full-time, permanent role is perfect for someone who thrives on financial accuracy, organizational efficiency, and seamless administrative support. Reporting to the Library Director, the Office Administrator plays a crucial role in the day-to-day operations, from managing payroll to coordinating board meetings and room bookings.

This is an opportunity to work in a vibrant, inclusive environment that values intellectual freedom, diversity, and community impact. The successful candidate will be part of a dynamic workplace that encourages innovation and collaboration across departments.

Key Responsibilities:

• Bookkeeping & Payroll Management:
  Maintain accurate financial records, process payroll, and manage employee benefits and pension plans.

• Administrative Support:
  Provide administrative support to the Library Director, Board of Trustees, and staff members.

• Board Coordination:
  Prepare documentation, meeting agendas, and minutes; manage Board correspondence and records.

• Scheduling & Coordination:
  Oversee room booking processes and ensure smooth logistical arrangements for meetings and events.

• Exam Proctoring Support:
  Serve as a backup proctor for examinations hosted by the library when required.

Candidate Profile:

• Education:
  Minimum two-year certificate in Office Administration or Business Administration.

• Experience:
  At least 2 years of hands-on experience in:

  • Office procedures

  • Data processing

  • Automated accounting systems

• Skills & Attributes:

  • Strong math and budgeting abilities

  • Friendly and approachable demeanor

  • Excellent verbal and written communication skills

  • Ability to clearly explain financial operations and administrative processes

  • Problem-solver with strong organizational skills

  • Collaborative team player with a high standard of professionalism

Job Details:

• Schedule:
  35 hours per week, with occasional evening work required.

• Salary:
  CAD 59,389 – 76,018 per year
  → Equivalent to CAD 4949 – 6334 per month
  (Grade 3 on GPPL's salary grid, based on experience)

• Benefits:

  • Comprehensive benefits package

  • Generous vacation entitlement

  • Inclusive and supportive workplace culture

• Conditions:
  Successful candidates must submit a Criminal Record Check as a condition of employment.

Equity and Inclusion Statement:

GPPL strongly supports the principles of intellectual freedom, equity, diversity, and inclusion. They are committed to building a workforce that reflects the community and encourages applicants from all backgrounds.

Application Deadline:

🗓 July 24, 2025 at 11:59 PM
📅 Interviews: Expected to begin shortly after the deadline
📍 Start Date: Mid to late August 2025