Office Administrator

Description:

The Glenrose Hospital Foundation is seeking an Office Administrator to join their team. The successful candidate will provide administrative support and coordination for foundation activities and processes while promoting a culture of goodwill and philanthropy within the community. The ideal candidate will be highly organized, capable of managing multiple projects, and will ensure the integrity of records and donor interactions.

About The Glenrose Hospital Foundation:
We reimagine human ability by educating, inspiring, and fostering relationships with stakeholders. We raise and provide critical funding for initiatives that support patients and their families. We are committed to pushing beyond boundaries to keep the Glenrose Rehabilitation Hospital at the forefront of rehabilitative care.

Key Responsibilities:

• Comprehensive Administrative Support Across Departments: Provide critical administrative assistance to all departments, including calendar coordination, document preparation and management, and serving as the first point of contact for answering incoming phone calls and managing the foundation’s general inbox.

• Board Relations: Develop, organize, and manage documents for the Board of Trustees, ensuring precision and adherence to governance standards. Attend board meetings and other essential meetings, with responsibilities including agenda preparation, minute-taking, and the tracking of action items.

• Financial Stewardship and Donor Relations: Manage all aspects of gift processing, including the entry of donations, issuance of thank you letters, and generation of tax receipts. Ensure accurate data retrieval and reporting to support the Foundation's financial integrity and donor relationships.

• Adaptable to Diverse Organizational Needs: Take on additional duties as needed, demonstrating flexibility and a commitment to the foundation’s success.

Skills and Qualifications:

• Relevant diploma in administration, business, or communications; equivalents will be considered.

• Work experience in an office or not-for-profit organization is an asset.

• Experience with a database or CRM platform is an asset.

• Strong ability to identify needs, troubleshoot issues, work collaboratively, manage relationships strategically, and align interests.

Security Clearance Check:
All new employees must provide a satisfactory Canadian criminal record check at the start of their employment.

Hours of Work:
This is a contract position requiring approximately 15-20 hours per week. Please note that hours may fluctuate based on workflow and project demands.

Location:
Glenrose Rehabilitation Hospital, 10230 – 111 Ave NW, Edmonton, AB. A hybrid work environment can be considered.

Compensation Range:
$25-$30/hour, depending on experience.