Maintenance Coordinator

Description:

The Vancouver Fraser Port Authority (VFPA), a federal agency managing Canada’s largest port, seeks a Maintenance Coordinator for a term up to 6 months. The role involves coordinating contracted maintenance services for the Port Authority and Canada Place facilities, including docks, wharves, buildings, roadways, rail crossings, utilities, security systems, and other equipment.

Key Responsibilities:

• Coordinate maintenance tasks, conduct inspections, and report on asset conditions

• Monitor tenant repairs to ensure compliance with lease agreements and asset management programs

• Procure and manage contractors for maintenance projects, oversee repair progress, and coordinate project close-out with stakeholders

• Administer service agreements, track contractor performance and invoice reconciliation

• Maintain collaborative relationships with terminal managers, contractors, and other external contacts

• Ensure purchasing activities align with budgets and financial procedures

• Perform occasional maintenance repairs as needed

• Monitor facilities and properties for maintenance and security issues, recommending remedial action

• Record daily work details in VFPA’s maintenance ticketing system and communicate effectively with contractors and stakeholders

Qualifications:

• High school diploma with trade certificate

• Minimum 4 years’ relevant experience post-certification in maintenance coordination and asset management

• Proficient with Microsoft Office products

• Knowledge of health & safety regulations and contractor safety management

• Excellent interpersonal and communication skills

• Ability to work independently, manage multiple priorities, and maintain detailed records

• Marine Transportation Security Clearance required (or ability to obtain)

Work Environment & Other Details:

• Normal office conditions with frequent exposure to adverse weather on terminals, roadways, and rail yards

• Term position, full-time, hybrid work model

• Must be legally entitled to work in Canada

• Subject to background checks (criminal, credit, references)

Benefits & Culture:

• Market-competitive base salary and variable incentive plan

• Inclusive benefits package including retirement plans

• Earned time off program, paid vacation, personal care leave

• Learning and development opportunities

• Onsite gym facility with towel service

• Respectful and diverse workplace committed to equity and inclusion