Legal Assistant

Description:

Cartel Inc. is seeking a Commercial Real Estate Legal Assistant to join a top-tier law firm in Toronto, supporting two high-profile Partners in the Commercial Real Estate Group. The role offers a hybrid work environment, competitive salary, wellness perks, and career growth opportunities. The successful candidate will thrive in a fast-paced environment, providing administrative and legal support for complex real estate transactions.

Key Responsibilities:

• Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting.

• Manage commercial and residential real estate transaction tasks such as title searches, corporate searches, and preparing detailed report books.

• Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with high accuracy.

• Interact professionally with clients, lawyers, and internal team members.

• Generate accounts, prepare invoices, and assist with basic billing functions.

• Schedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery.

• Organize and maintain physical and electronic filing systems for the real estate department.

• Perform routine file audits, file closings, archiving, and manage off-site storage for inactive materials.

Qualifications & Skills:

• Legal Assistant Diploma from a recognized and accredited institution.

• Minimum 3 years of experience in a busy law firm environment supporting commercial real estate lawyers.

• Proficient in real estate software such as Teraview, Conveyancer/Unity, Lawyer Done Deal; skilled in searches, instrument preparation, and transaction flow management.

• Exceptional communication and client service skills.

• Accuracy, attention to detail, and ability to meet tight deadlines.

• Strong multitasking, time management, and problem-solving abilities.

• Excellent writing, editing, transcription, and proofreading skills.

• Comfort maintaining organized physical/electronic filing systems, calendars, and databases.

• Technically proficient in Microsoft Office; exposure to Elite and document management systems (iManage or NetDocuments) is a plus.

• Team player with strong interpersonal skills and collaborative work ethic.