Description:
Reporting operationally to their assigned lawyers and administratively to the Business Unit Coordinator, the Legal Assistant is responsible for a wide variety of legal and administrative duties within the Legal Services division, with a high degree of confidentiality.
DUTIES & RESPONSIBILITIES
- Manages and processes internal and external inquiries, appointments, calendar entries, court deadlines, and correspondence; ensures follow up where appropriate using tact and judgement ensuring a high level of confidentiality
- Opens and maintains files as set out in the Legal Services Handbook
- Accurately transcribes documents; drafts and prepares various types of correspondence, legal documents, council reports, general reports and presentations as required
- Prepares background material for meetings, scheduled presentations, and makes any other necessary arrangements including attendance and recording of minutes, when required
- Arranges for filing and service of documents, as required
- Receives and processes invoices
- Updates and maintains the division's file/document management systems
- Contributes to maintaining a document precedent and template system
- Maintains statistics and other data creating reports where required
- Coordinates arrangements for local and out of town travel/conferences and prepares expense reports, as required
- Collaborate with peers on tasks as needed, including mentoring when required
Litigation and Labour
- Familiar with NS Civil Procedure Rules and maintains knowledge of litigation file timelines regarding statutory limitations and deadlines, providing reminders and updates to solicitor as needed
- Assists solicitor to coordinate witnesses, client contacts, and organization of discovery and/or arbitration meetings
- Prepares evidence, arbitration binders, and any reference documents required by solicitor for court or hearings
- General understanding of Collective Agreements, Unions and arbitration hearings is considered an asset